The Workplace and Coronavirus - how to manage that safely.

Updated: Jul 24, 2020

Imagine a world of work where you were having to manage the workplace and manage it during the "virus" and "post virus" safely.

Let's define safely:

- You could set limits on floor capacity and see in real time if they are being adhered to

- You could designate "safe distance" seats

- Seats where someone hadn't sat in 4 days and therefore the virus was dead

- Unassigned seats that had been used that you wanted sterilising

- Where you could see any clustering of employees

- Even whether those employees were post infection

Essentially you'd be able to manage the period of the virus and the post virus period,safely, demonstrably and in such a robust manner that it was entirely defensible.

So how do you put this all in place?

Your Workplace pandemic plan?

You need two sources of data

- Workplace sensor data

- Workplace booking data

What does that get you, see below?

So in essence how to manage workplace safety through a pandemic now and in the future and when it's over run your workplace with:

- A great workplace experience for the agile working that will become the norm

- A business continuity safeguard that protects your workplace and its employees downstream

- A set of tools that demonstrate how you protect employees

- A set of tools that enable you to efficiently manage your building estate

So what does a Covid-19 Workspace monitoring dashboard deliver?

A practical dashboard that lets you set targets for each building and floor and to manage them in real time?

As you ramp up or down manage the office occupancy

Identify any risks related to non-compliance in real time.

Identify Virus free "Safe Seats" that help your employees in the workplace

See if Pandemic policy announcements are being adhered to with the trending data

Spot Clustering by building by floor in real time so security can manage employee safety

- take it to the next level by knowing if these employees are post infection

- or designating post infection floors and enabling them to be booked in Outlook

Should you get "an occurrence" then review the data to track and trace employees that require testing and isolation.

Using a combination of sensor and workplace booking data can easily pinpoint who used which desks when:

- either assigned seats with sensor data

- or unassigned seats with booking data

Either way you can provide health and safety data to health authorities, employees as long as employees opt in to the pandemic risk management policy.

This is simply a condition of the companies Pandemic or Business Continuity employee policy and stated in their handbook.

Spot immediately any floor that breaches the targets set.

Zoom into desk level to see the current compliance.

Identify safe seats for employees to book and feed that data into the corporate booking tool.

Finally the last thing you want is excess cleaning costs when revenues are not as high as they were. This report tells cleaners what seats and areas have been occupied from sensor data and therefore what to clean.

An 8% occupied floor taking 8% of the time to clean therefore a vastly reduced cleaning bill.

All helpful?

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If you'd like to know more than we can help deliver peace of mind in these crazy times.

Other Useful Links

Pandemic Workplace

Glossary of Terms

Multiple Data Sources

  • Combining data from different databases to create a master database.

Master Database

  • The primary database from where you can interrogate and report.

Reporting Persona

  • Different people with different roles (persona) require different reporting views.

Covid-19 Workplace Monitoring Dashboard

  • A dashboard that shows how your workplace is performing against your workplace standards for managing the Covid return to the workplace.

Occupancy Monitoring

  • The setting of maximum occupancies per floor to achieve workplace safe distancing.


  • When people ignore safe distancing and group together, often detected by sensors and reported via the Covid-19 Workplace Monitoring Dashboard.

Safe Seats

  • Seats that are available for booking that have been sanitised after previous use.

Crisis Management

  • The steps you put in place to manage the crisis.

Post Crisis Recovery

  • The management of the return to work via compliance with government guidelines and managing the delivery of them. Examples are safe distancing, post occupancy sanitisation, booking of workplaces, decongesting reception areas, implementing touchless processes, express check-in, thermal core temperature detection.

Recession Proofing

  • Being ready for the next Covid , Sars or other pandemic.

Data Reporting

  • The tool to aggregate data into a reporting suite.

Safe Workplace monitoring

  • The reporting system used to check all your crisis recovery steps are working


  • Software as a Service which is a monthly bill you pay for the software and the service of its updating and maintenance.


  • The skill used to review the data and reveal the findings

Safe Workplace Reporting Sources

  • These are the sources that deliver the data to feed reporting in order to for you to get an accurate picture from your Covid-19 Workplace Monitoring Dashboard. They could be visitor management systems, Workplace booking tools like Condeco or desk sensors, badging data.

Integrated Partners

  • These are software based vendors that feed data to each other to enable your workplace efficiency or experience to be optimised.

Pandemic Workplace recommended vendors

  • Visitor Management - Proxyclick / VPOD

  • Desk safety and management - Condeco

  • Meeting safety and management - Condeco

  • Covid-19 Workplace Monitoring Dashboard

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