Microsoft Hosted Hot Desk Booking solutions

Updated: Jul 24, 2020

Deliver workplace safety to your team with a simple to implement solution, that is cloud based in under 4 weeks.

What are the benefits?

Employee Safety

No 1 looking from the employee viewpoint, using the App, I can immediately see there is a workplace that's safe.

  • Safe because I can see social distancing being enforced via a floor plan.

  • Safe because I can see desks I cant book because they need sanitising.

  • Safe because I'm checking in and booking on my own device.

  • Safe because I'm using touchless GPS check-in

No 2 I'm using a system that I'm opting into to help track and trace, so if someone's infected, I know the right people can be found to socially distance and do our bit to keep the "R number" down.

For the Organisation

No 1 I have a simple to use flexible APP that I can roll out to thousands of desks, for less that £1 a week per desk.

No 2 I have a system I can communicate to my employees that is demonstrably compliant to Government guidelines without turning the place into a hazard tape, signs and perspex screened area.

No 3 I Can get the return on investment in the software back in months, by saving on sanitisation costs, through occupancy based cleaning.

How does that work, the APP notifies my cleaning vendor what to clean and when, only when the desk has been occupied by a different employee.

So rather than clean every desk, we deep clean those the App tells us to.

When you do the maths, your doing a more expensive clean on a fraction of the desks, rather than a cheaper clean on ALL of them.

The Workplace as a better place to work.

Once we have communicated that we have put in safety measures via the desk booking APP, then we can look at improving the workplace as a place to work.


For me personally, I never got, why we couldn't see who was scheduled to be in the office and select a desk, near them to work, catch up, collaborate etc.

Now you can! A nifty feature of the APP, is notifying where you are intending to work, its nothing complicated a simple drop down selection, home, office etc.

That enables a really cool feature within the APP, "find a colleague" which removes that "when are you in", email, text or mail, diary challenge, hyper cool.

Desk Booking Solution features for IT

Features are:

  1. Scalable on Microsoft Azure resources, globally.

  2. Software only solution therefore no hardware instal logistics nightmare.

  3. Self managing, adjust desking policies with government guidelines yourself. No admin burden, delay or overhead.

  4. Fast ROI, under a few months.

  5. A visible IT initiative, its not plumbing under the surface its a cool tool that has a big impact fast.

  6. An Api is available to extend to third party resources like visitor management, or single source booking app's.


  • Fast ROI technology that delivers a place people want to work in (no signs, tape or screens required)

  • Globally scalable

  • Deliver a fast upgrade that communicates the office is improved and safe.

  • Implement quickly an Azure based scalable software only solution.

Glossary of Terms and meanings

Microsoft office 365 enhanced

  • Condeco extends office 365 so that simplistic bookers can find rooms and their characteristics easily.

The safe workplace o365 enhanced

  • Condeco delivers a safe workplace through its social distancing of meeting room seats and desk spacing and sanitisation features.

The safe workplace office 365 enhanced

  • The safe workplace with distancing and sanitisation can be added to office 365 via the add-in.

Microsoft workplaces on demand,

  • Condeco adds desk and room booking on demand to office 365.

Microsoft smart workplace

  • We believe Condeco enhances Microsoft to deliver a smart workplace through its features and their benefits and their partner integrations.

A safe Microsoft enhanced workplace

  • Condeco enable the Microsoft productivity suite to deliver a safer workplace.

Microsoft workplace experience

  • Condeco and their partners help deliver a better Microsoft powered workplace experience with more efficient processes.

Workplace experience re-engineering

  • Condeco and their partners enable a re-engineered workplace to be delivered using technology to deliver a digital workplace.

Microsoft workplace efficiency

  • Condeco and its partners enable the more efficient processes to be delivered by enhancing Microsoft's core productivity suite Outlook.

Microsoft digital transformation

  • Those looking to digitally transform the workplace can do so extending and enhancing Microsoft.

The safe workplace

  • Condeco enable the safe workplace with their core desk and room products and their integrations with partners like VPOD and Proxyclick.

The safe workplace assigned seats

  • Assigned or bookable seats ensure no one is allowed to just sit where they like and not safe distance, without the use of tape.

The safe workplace hot desk

  • This is now delivered through the Condeco desk booking, safe spacing and sanitisation feature.

Covid-19 back to the workplace,

  • Term for recovery to the workplace post lockdown but prior to vaccination.

Safe workplace distancing

  • Term used for Meeting Room and Desk seating efficient 2 metre spacing delivered using the desk and room booking Condeco APP.

Safe reception distancing

  • Delivered by decongesting the reception area with invites delivered to visitors with QR codes, enable pre registration, touchless and express check-in. This decongests reception areas using the Condeco VPOD and Proxyclick check-in.

Desk booking check-list

  • Complying with the Covid back to workplace and call centre guidelines.

Mobile and Web booking

  • delivery of safe booking through own device booking, removing surfaces that you need to touch and sanitise.

Desk status free busy

  • delivered by the Condeco APP so the desk booker knows what's free, busy and available, whilst also seeing safe distancing from the floor plan.

Desk status unavailable sanitisation required

  • delivered by the Condeco APP when the desk is finished with but suspended from use requiring sanitisation and release.

Desk vendor messaging cleaning list

  • Delivered through the desk booking vendor management module.

Vendor changed desk status

  • Delivered by the Condeco APP when the cleaning or catering vendor change the status of an order.

Desk GPS touchless check-in

  • Delivered by The Condeco desk booking APP that delivers touchless check-in to your desk through the GPS HQ association triggered by your mobile device.

Desk GPS checkout

  • Delivered when a user leaves the building for a certain time, checking them out of the desk.

Desk integration Vpod

  • New module delivered by VPOD's desk integration with Condeco. Enables Desk booking from VPOD.

Desk way-finding

  • Delivered by VPOD and its integration to Condeco

Desk booking integration

  • VPOD feature enabling desks to be booked using the VGreet kiosks, useful for Post Covid or unscheduled bookings.

Desk spacing

  • Achieved with The Condeco App deploying safe distancing of desks and room seats and blocking out other seats to demonstrate safe distancing.

Desk spacing transparency

  • Delivers safe distancing by blocking out desks in between, opposite each other and deploying that on the booking app to deliver psychological safety to the desk booker.

Desk booking day of week phasing

  • Delivered by the Condeco app allowing day of the week booking if you've a phased use desk policy.

Desk booking close area.

  • Delivered by the Condeco APP which allows areas or zones to be closed and auto-cancels forward bookings pushing notifications to those that have booked to rebook.

Desk Booking find a colleague

  • Easily find a colleague and book a desk near them to work effectively.

Return on Investment

  • Save money with occupancy based cleaning, deep cleaning only the desks that require it.

Desk Booking Self Management

  • Manage your own floor plan via a simple administration access, closing desk, increasing desks as government guidelines change in seconds.

Desk Management Secure Track and Trace

  • No remembering where people sat, or embarrassing career limiting meetings with legal or HR folk when someone get's infected.

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