sherman2307 Gartner Lessons on Covid Back To Work and Workplace Safety - ideal for Microsoft customers

Gartner Lessons on Covid Back To Work and Workplace Safety - ideal for Microsoft customers

Updated: 7 days ago

The struggle to return to work in the new norm started in Asia where the Gartner team point to the new norm, getting comfortable with the uncomfortable.

The advice is solid and worth a read for HR directors

The one thing for sure is that it will be an 6-18 month balancing act

  • Based on vaccine arrival

  • Based on knowledge of the virus spread

  • Based on a population wide antibody test and insight

All the medical advice is "this is not a quick fix"

Gartner point clearly to these three vital players on the board and their challenges with "Back to Work Safely"

According to Gartner here is the "name most likely in the frame" for making these key decisions.

  • 94% CEO

  • 82% Head of HR

  • 53% Legal Counsel

  • 48% CFO

  • 44% Business Unit Leader

  • 29% the board

Broadly HR and Legal are now trying to ascertain:

1. HR : How are employees going to be safe "door to door"?

2. Legal: How do I keep up with rapidly evolving "guidelines" that change by country by day/week?

It's not surprising 72% of companies haven't made a decision yet!

The government will tackle "Workplace guidelines" due out this week PREVIEW


The transport to work factor, is a matter for national and local governments.

Avoiding it, would still still seem prudent to 95%, who can work productively on Teams or Zoom etc.

Visitor Management

1. For Touchless check-in, decongested receptions, 100% visitor coverage read these two articles

They deal with who to turn to and how to re-engineer the safe workplace specifically for Microsoft based organisations.

Both Vgreet from VPod and Proxyclick have two very good solutions: A summary of the Vgreet solution is below:

Assigned Desk Seating - Broad Summary

1. 6ft or more apart

2. Not opposite each other

3. No hot desking

That means you need to manage or book desks, manage deep santisation, know what has and hasn't been deep cleaned, release and make it bookable.

That's all achievable quickly, ie in 4 weeks however demand is extremely high and growing by the hour.

The 6 Key things you need to manage - download the brochure here.

Useful additional features in the new desk APP due in June

Why Microsoft Customer will like the desk solution

No 1 Condeco are a Microsoft Gold Partner and work closely with the Redmond based Microsoft product team = peace of mind.

No 2 The Cloud solution is based on Azure, so it scales globally and can easily manage the "back to work" of 100,000's of desks.

No 3 Software only

There is no need to deploy the hardware in lockdown just a floor plan and desk licenses and 3/4 weeks of implementation and you have delivered the safe workplace.

No 4

Easy Mobile interface

Simple select the seat, pick the time, and confirm booking.

The subtle message, your reinforcing desk spacing to physical tolerance set by the government.

Hot Desks

Free seating or non addressing will be banned for many months.

Look for a software only (fast to install), globally scalable solution, that can integrate with visitor management systems for less than £1 per desk per week.

Managing the Safe Workplace Policy - 10 tips

Relogix are the only folk we know, that have developed the dashboard.

Glossary of Terms and meanings

Microsoft office 365 enhanced

  • Condeco extends office 365 so that simplistic bookers can find rooms and their characteristics easily.

The safe workplace o365 enhanced

  • Condeco delivers a safe workplace through its social distancing of meeting room seats and desk spacing and sanitisation features.

The safe workplace office 365 enhanced

  • The safe workplace with distancing and sanitisation can be added to office 365 via the add-in.

Microsoft workplaces on demand,

  • Condeco adds desk and room booking on demand to office 365.

Microsoft smart workplace

  • We believe Condeco enhances Microsoft to deliver a smart workplace through its features and their benefits and their partner integrations.

A safe Microsoft enhanced workplace

  • Condeco enable the Microsoft productivity suite to deliver a safer workplace.

Microsoft workplace experience

  • Condeco and their partners help deliver a better Microsoft powered workplace experience with more efficient processes.

Workplace experience re-engineering

  • Condeco and their partners enable a re-engineered workplace to be delivered using technology to deliver a digital workplace.

Microsoft workplace efficiency

  • Condeco and its partners enable the more efficient processes to be delivered by enhancing Microsoft's core productivity suite Outlook.

Microsoft digital transformation

  • Those looking to digitally transform the workplace can do so extending and enhancing Microsoft.

Microsoft safe check-in

  • VPOD an Proxyclick extend Condeco and Microsoft to deliver a safe check-in through faster processes and less congested reception areas.

Microsoft touchless check-in

  • Proxyclick and Condeco deliver through the Integration with Condeco the touchless check-in to Microsoft customers.

Microsoft express check-in

  • Proxyclick and Condeco deliver through the Integration with Condeco the express check-in using their invites and QR codes for Microsoft customers.

The safe workplace

  • Condeco enable the safe workplace with their core desk and room products and their integrations with partners like VPOD and Proxyclick.

The safe workplace assigned seats

  • Assigned or bookable seats ensure no one is allowed to just sit where they like and not safe distance, without the use of tape.

The safe workplace hot desk

  • This is now delivered through the Condeco desk booking, safe spacing and sanitisation feature.

The safe workplace meeting rooms

  • delivered by using Condeco to safe distance seats and sanitise the rooms with its vendor management feature queuing work orders to cleaning vendors.

The safe workplace visitor management

  • Delivered Through the Condeco VPOD and Proxyclick integrations.

Covid-19 back to the workplace,

  • Term for recovery to the workplace post lockdown but prior to vaccination.

Safe workplace distancing

  • Term used for Meeting Room and Desk seating efficient 2 metre spacing delivered using the desk and room booking Condeco APP.

Safe reception distancing

  • Delivered by decongesting the reception area with invites delivered to visitors with QR codes, enable pre registration, touchless and express check-in. This decongests reception areas using the Condeco VPOD and Proxyclick check-in.

Desk booking check-list

  • Complying with the Covid back to workplace and call centre guidelines.

Mobile and Web booking

  • delivery of safe booking through own device booking, removing surfaces that you need to touch and sanitise.

Desk status free busy

  • delivered by the Condeco APP so the desk booker knows what's free, busy and available, whilst also seeing safe distancing from the floor plan.

Desk status unavailable sanitisation required

  • delivered by the Condeco APP when the desk is finished with but suspended from use requiring sanitisation and release.

Desk vendor message cleaning list

  • Delivered through the desk booking vendor management module.

Vendor change status

  • Delivered by the Condeco APP when the cleaning or catering vendor change the status of an order.

Desk GPS check-in

  • Delivered by The Condeco desk booking APP that delivers touchless check-in to your desk through the GPS HQ association triggered by your mobile device.

Desk GPS checkout

  • Delivered when a user leaves the building for a certain time, checking them out of the desk.

Desk integration Vpod

  • New module delivered by VPOD's desk integration with Condeco. Enables Desk booking from VPOD.

Desk way-finding

  • Delivered by VPOD and its integration to Condeco

Desk booking integration

  • VPOD feature enabling desks to be booked using the VGreet kiosks, useful for Post Covid or unscheduled bookings.

Desk spacing

  • Achieved with The Condeco App deploying safe distancing of desks and room seats and blocking out other seats to demonstrate safe distancing.

Desk spacing transparency

  • Delivers safe distancing by blocking out desks in between, opposite each other and deploying that on the booking app to deliver psychological safety to the desk booker.

Desk booking day of week phasing

  • Delivered by the Condeco app allowing day of the week booking if you've a phased use desk policy.

Desk booking close area.

  • Delivered by the Condeco APP which allows areas or zones to be closed and auto-cancels forward bookings pushing notifications to those that have booked to rebook.

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