Enhance Microsoft Exchange to Manage your workplace in Covid-19
Updated: 7 days ago
10 Reasons you need to enhance Exchange in tomorrow's workplace now, so we can get back to work.
To some of us it is we are becoming painfully aware that the workplace is going to change until we find a reliable route to manage the virus impact.
Social Distancing
Impact on the office floor spacing.
Impact on decluttering reception areas.
Cleaning Regimes
Cleaning regimes for occupied seating areas.
Touch
Simply touching surfaces regularly.
Wiping surfaces.
Trackability
Who came into contact when?
Who visited us that subsequently presented symptoms?
Timing - its now, get ready!
So now with the workplace occupancies at near zero is the time to look at how we are going to manage a return to work?
Review
So let us look at our tools and see if they are going to manage the new era of right now and tomorrow so we can get back to rebuilding our economy and businesses.
The diagram above questions, how does Microsoft Exchange manage the workplace resources we have today?
Can it manage desk booking resources, availability and assigned seating for tracking?
Can it manage who sat in what hot desk next to who at what time?
Can it tell meeting room hardware whether the meeting room is busy, active or no one showed?
Can I see available desk and room resources on a mobile and book in?
Can I see colleagues and whether they are in and where they are sitting?
Can I order catering for my important new starter meeting?
Can I manage vendors and advise them of timing changes or cancellations?
Can I send details to my cleaners of which rooms and desks need cleaning?
Can I send vital visitor data to a visitor management system so my reception isn't cluttered?
Can I send vital room booking and desk booking data to a wayfinding system?
The simple answer is we need to supplement Microsoft Exchange with a Workplace Management system , however one that compliments Exchange:
That is Microsoft Accredited,
Secure,
Cloud Based,
Updates every 2 weeks,
Has API's for third party systems,
And is based on a scalable Azure platform.
Time to get that review in place, me thinks.
Useful Links
Connected Workplace
https://www.communicationedge.vc/post/workplace-integration-in-action-at-ise-2020
https://www.communicationedge.vc/post/the-best-workplace-experience-how-do-you-deliver-it
Microsoft
https://www.communicationedge.vc/post/microsoft-and-condeco-and-the-connected-workplace
https://www.communicationedge.vc/post/the-enhanced-workplace-for-microsoft-customers
https://www.communicationedge.vc/post/microsoft-digital-transformation
https://www.communicationedge.vc/post/agile-working-and-productivity-with-microsoft-0365
Pandemic Workplace
https://www.communicationedge.vc/post/covid-19-the-enhanced-microsoft-workplace-experience
https://www.communicationedge.vc/post/the-workplace-and-coronavirus-how-to-manage-that-safely
Glossary of Terms and meanings
Microsoft office 365 enhanced
Condeco extends office 365 so that simplistic bookers can find rooms and their charecteristics easily.
The safe workplace o365 enhanced
Condeco delivers a safe workplace through its social distancing of meeting room seats and desk spacing and sanitisation features.
The safe workplace office 365 enhanced
The safe workplace with distancing and sanitisation can be added to office 365 via the add-in.
Microsoft workplaces on demand,
Condeco adds desk and room booking on demand to office 365.
Microsoft smart workplace
We believe Condeco enhances Microsoft to deliver a smart workplace through its features and their benefits and their partner integrations.
A safe Microsoft enhanced workplace
Condeco enable the Microsoft productivity suite to deliver a safer workplace.
Microsoft workplace experience
Condeco and their partners help deliver a better Microsoft powered workplace experience with more efficient processes.
Workplace experience re-engineering
Condeco and their partners enable a re-engineered workplace to be delivered using technology to deliver a digital workplace.
Microsoft workplace efficiency
Condeco and its partners enable the more efficient processes to be delivered by enhancing Microsoft's core productivity suite Outlook.
Microsoft digital transformation
Those looking to digitally transform the workplace can do so extending and enhancing Microsoft.
Microsoft safe check-in
VPOD an Proxyclick extend Condeco and Microsoft to deliver a safe check-in through faster processes and less congested reception areas.
Microsoft touchless check-in
Proxyclick and Condeco deliver through the Integration with Condeco the touchless check-in to Microsoft customers.
Microsoft express check-in
Proxyclick and Condeco deliver through the Integration with Condeco the express check-in using their invites and QR codes for Microsoft customers.
The safe workplace
Condeco enable the safe workplace with their core desk and room products and their integrations with partners like VPOD and Proxyclick.
The safe workplace assigned seats
Assigned or bookable seats ensure no one is allowed to just sit where they like and not safe distance, without the use of tape.
The safe workplace hot desk
This is now delivered through the Condeco desk booking, safe spacing and sanitisation feature.
The safe workplace meeting rooms
delivered by using Condeco to safe distance seats and sanitise the rooms with its vendor management feature queuing work orders to cleaning vendors.
The safe workplace visitor management
Delivered Through the Condeco VPOD and Proxyclick integrations.
Covid-19 back to the workplace,
Term for recovery to the workplace post lockdown but prior to vaccination.
Safe workplace distancing
Term used for Meeting Room and Desk seating efficient 2 metre spacing delivered using the desk and room booking Condeco APP.
Safe reception distancing
Delivered by decongesting the reception area with invites delivered to visitors with QR codes, enable pre registration, touchless and express check-in. This decongests reception areas using the Condeco VPOD and Proxyclick check-in.
Desk booking check-list
Complying with the Covid back to workplace and call centre guidelines.
Mobile and Web booking
delivery of safe booking through own device booking, removing surfaces that you need to touch and sanitise.
Desk status free busy
delivered by the Condeco APP so the desk booker knows what's free, busy and available, whilst also seeing safe distancing from the floor plan.
Desk status unavailable sanitisation required
delivered by the Condeco APP when the desk is finished with but suspended from use requiring sanitisation and release.
Desk vendor message cleaning list
Delivered through the desk booking vendor management module.
Vendor change status
Delivered by the Condeco APP when the cleaning or catering vendor change the status of an order.
Desk GPS check-in
Delivered by The Condeco desk booking APP that delivers touchless check-in to your desk through the GPS HQ association triggered by your mobile device.
Desk GPS checkout
Delivered when a user leaves the building for a certain time, checking them out of the desk.
Desk integration Vpod
New module delivered by VPOD's desk integration with Condeco. Enables Desk booking from VPOD.
Desk way-finding
Delivered by VPOD and its integration to Condeco
Desk booking integration
VPOD feature enabling desks to be booked using the VGreet kiosks, useful for Post Covid or unscheduled bookings.
Desk spacing
Achieved with The Condeco App deploying safe distancing of desks and room seats and blocking out other seats to demonstrate safe distancing.
Desk spacing transparency
Delivers safe distancing by blocking out desks in between, opposite each other and deploying that on the booking app to deliver psychological safety to the desk booker.
Desk booking day of week phasing
Delivered by the Condeco app allowing day of the week booking if you've a phased use desk policy.
Desk booking close area.
Delivered by the Condeco APP which allows areas or zones to be closed and auto-cancels forward bookings pushing notifications to those that have booked to rebook.
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